The assessor sees only the clauses you share.
In PureField LIMS, assessor access is the screen where a lab or quality manager gives the accreditation assessor read-only, time-limited access to evidence chosen by ISO/IEC 17025 clause. The assessor signs in with a link, a password handed over on another channel and a one-time code sent to their email, and every view is written to the audit trail.
Request an accountEvidence by clause for the assessor, read-only.
You give the accreditation assessor access to the evidence for the 17025 clauses you choose, for up to 30 days. Every record the assessor opens goes to the audit trail.
In the video the quality manager opens New access under Accreditation → Assessor access. With the TÜRKAK assessor's name, e-mail and purpose filled in, Instruments and calibration (§6.4, §6.5), Measurement uncertainty (§7.6) and Sample trail (§7.4, §7.5, §7.8) are ticked; customer identity and file downloads stay off and the access is valid for 7 days. The grant is signed with a reason and a password, and the link and the password are shown once. In the assessor's read-only portal the shared areas are listed with their clauses, and one fish sample's trail shows who received it, the analyst, result entry, review, approval, the instrument, the result, the report and the electronic signatures, with the customer hidden. Back in the laboratory, the access page shows the open session and an access log with the link being opened, the code being sent, the session starting and every view.
- Scope by clause
- Areas such as instruments and calibration (§6.4, §6.5), measurement uncertainty (§7.6) and the sample trail (§7.4, §7.5, §7.8) are picked with sites and a record period. Customer identity and downloads are switched on separately.
- Three-step sign-in
- The link goes by email, the password by phone or in person. At every sign-in a one-time code, valid for 10 minutes, arrives in the assessor's inbox.
- Signature and trail
- Granting, extending, suspending and ending access take a reason and an e-signature. Opening the link, every view and every download are in the audit trail.
How access is granted
Quality → Accreditation → Assessor access → New access.
The assessor
Name, organisation (TÜRKAK by default), email and purpose. One-time codes go to this address only.
Scope
Evidence areas are picked with their clauses, then the sites and the record period (the last year by default). Customer identity and file downloads are switched on separately.
Duration and signature
Valid for 1, 3, 7, 14, 21 or 30 days, optionally from given IP addresses only. Access is granted with a reason and an e-signature.
Link and password
The link and the password show once: the link goes by email, the password by phone or in person. At every sign-in the assessor types the six-digit code sent to their email.
Follow-up and closing
The access page shows the sessions, every view and every download. Extending, suspending, lifting a lockout and ending take a reason and an e-signature.
Evidence areas and their clauses
You can share an area only if you can see it yourself at every site you pick; the database checks this again at signature.
- Overview: the laboratory, accreditation scope, clause evidence, the 17025 compliance map
- §4, §5
- Personnel and competence
- §6.2
- Instruments and calibration
- §6.4, §6.5
- Methods and validation
- §7.2
- Measurement uncertainty
- §7.6
- Quality control and proficiency testing
- §7.7
- Documents in force
- §8.2, §8.3
- Nonconforming work, complaints and CAPA
- §7.9, §7.10, §8.7
- Internal audits and management review
- §8.8, §8.9
- Sample trail (vertical audit): every step and e-signature from receipt to report
- §7.4, §7.5, §7.8
Security and confidentiality
The assessor works through a separate login instead of a laboratory account; that login reads only what you shared, and every read goes to the audit trail.
- Customer confidentiality
- With customer identity off, the customer's name, the sample description and the customer reference are hidden in the sample trail and complaints (§4.2). Reports always show as their number, issuer, issue time and verification code.
- Personal data
- The assessor sees personnel documents without health reports (special-category personal data). To share as little as possible, pick only the areas, sites and record period the assessment needs.
- Lockout and sessions
- 5 wrong passwords in 15 minutes lock access for 15 minutes; 20 wrong passwords or 10 wrong codes suspend it and notify whoever granted it. A session ends after 30 idle minutes or 8 hours.
- Every step in the audit trail
- Opening the link, password and code steps, every view and every download go to the laboratory's audit trail as "Assessor: name (organisation)".
Frequently asked questions
What can the assessor do with our records?
How long can assessor access last?
Which records does the assessor see?
Who decides conformity?
